Capture the data that lives outside your systems.
Your ERP, TMS, or WMS does not record everything that happens in the operation. SYNOV captures the data that now ends up in Excel, email, or WhatsApp, turns it into role-based workflows, and leaves digital evidence with approvals, signatures, and audit trail.
The cost of operating with data outside the system
No real traceability
When approvals happen through WhatsApp or email, there is no reliable record of who approved what, when, or with which information.
Dependence on people, not processes
If the person with the master spreadsheet is absent, the process stops. The operation does not scale because it depends on individuals instead of a system.
Expensive reconstruction
When audit, quality, or a customer asks for process traceability, the team spends weeks reconstructing it manually. That time is not billed; it is lost.
The solution
How solves it SYNOV
SYNOV closes the space between your core systems and the real operation: it creates role-based screens to capture what is missing, structures the data, orchestrates approvals, and generates digital evidence of what happened, who did it, and when.
Role-directed workflow
Each actor accesses only the screen that corresponds to their role, with the information already loaded by previous steps. The process cannot move forward if a validation is missing.
Data inherited and captured
Each screen automatically inherits upstream data and captures new information that downstream screens can use. No retyping, no copy-paste.
Integrated signature and audit trail
When the process closes, a document is generated and electronically signed by all actors, with full audit trail: user, date, time, IP, and every change.
Step by step
How it works
Four steps. Each actor sees their part. At the end, complete digital evidence.
Role A — Operator
Initial capture
The operator starts the process and enters primary data from their screen. The app validates in real time and notifies the next actor.
Role B — Supervisor / Quality
Validation with inherited context
The supervisor receives the notification and sees all data loaded by the operator. They validate, add information, and trigger approval.
Role C — Owner / Approver
Approval and electronic signature
The final approver sees the full flow, reviews documentation, signs electronically, and releases the process. Every signature is linked to user, timestamp, and IP.
System
Document + audit trail generated
SYNOV automatically generates the final signed document with full audit trail and stores it in a structured, searchable way. Ready for audit or regulatory reporting.
Before vs after
Before
- Each actor emails an Excel file
- Approvals through WhatsApp or verbally
- Loose documents in folders
- Audit means manual reconstruction
- If one person is missing, the process gets stuck
- Frequent transcription errors
With SYNOV
- Each actor enters their own screen
- Approvals with electronic signature and timestamp
- Final signed and searchable document
- Audit means exporting the audit trail in one click
- The process lives in the system, not in one person
- Data is inherited automatically, no retyping
Typical results
What clients see after digitalizing the first critical process.
80%
Less time in audits
0
Manual transcription errors
100%
Approval traceability
6-8
Weeks to implement
Where it applies
Any operational process coordinated among multiple people through Excel, email, or WhatsApp that ends in a signature or approval. Examples include:
Pharmaceutical batch release
Multi-signature quality control
Production order approval
Finished goods release
Regulatory document validation
Financial payment approvals
Inventory control and traceability
HR processes with multiple validations
Frequently asked questions
Let’s see which data lives outside your systems
30 minutes. We show how to capture what currently stays in Excel, email, or WhatsApp and turn it into a traceable workflow.
Book a meeting
Talk to an expert